- Date: June 21, 2017
Location: Mukilteo City Hall Council Chambers
The meeting was called to order at 7:00 p.m. by the board vice-president. The vice-president distributed the meeting agenda which was reviewed and approved as written by the board. The minutes from the May board meeting had been sent to all board member by the secretary. They were review and approved as written.
Homeowner Forum: Members voiced concerns about dispute between neighbors. This concern had also been voiced at the March meeting and discussed with the HOA attorney. At that time, members had committed to contacting their neighbors to obtain support and resolve the issues. These members were nominated to act as the Architectural Control Committee and to help establish some new rules and regulations for the HOA. A new homeowner volunteered to establish a Facebook page with the hope of involving other younger members who prefer to communicate via social media. Another homeowner felt that a vote should be taken via a mail-in ballot in order to determine what the majority of the association would like to do. The board agreed the HOA should pursue both methods.
Reports
Secretary The secretary reported on the rules and regulations letter that was sent out to all members on June 13. To date, only one homeowner had contacted the HOA regarding this letter, and this homeowner wanted to know if they were in violation. The secretary had immediately responded to the homeowner.
Treasurer The treasurer distributed copies of the June treasurer’s report, the May bank statement, and copies of the budget comparison. A member confirmed that the amounts show on the report were identical to the register amounts. Treasurer reported that, on May 18th, reminder letters had been sent to all homeowners who have not paid their 2017 dues. The results of this mailing: Two homeowners who had submitted partial payments earlier in the year have submitted the remainder. Five homeowners who were delinquent for the 2017 dues submitted their payments. One homeowner who was delinquent for the 2017 and 2016 dues paid his dues in full, including late fees and interest. A member also pointed out a For Sale sign on a home in their division. The treasurer confirmed that, when a home sells, the HOA is contacted by the escrow company and any back dues, late fees, interest, and legal fees would be recovered during the closing process.
Landscaped Committee: The landscape committee reported that our landscaper will be back out this week to work on the common areas. The committee also reiterated that all homeowners should direct their concerns to the committee and not to our landscaper. Our landscaper is assigned tasks by the committee, and is not going to respond to requests from individuals. Concerns voiced during the member forum are reviewed and passed on to the landscaper. The committee is continuing their contact with the county regarding the sidewalk in Division 2.
Architectural Control Committee: No members of the ACC were present. As a result, there is no report for this month.
Arborist Committee: The committee has received permission via email to contact tree services for bids to remove the trees highlighted in the arborist’s report. The HOA has also received an email regarding a “dangerous” tree that the homeowner wanted removed. When the committee checked on the tree, it was determined that this tree is on private property. The HOA advised the member that the owner of the property was the responsible for maintenance of these trees. In addition, if the trees are on a Wildlife Habitat/Native Growth Protection Area (WH/NGPA), permission must be obtained from Snohomish County.
Old Business:
- Reminder letters for 2017 dues were sent out.
- Interest letter for rules and regulations was sent out.
- Volunteers completed repairs on the entranceway sign for Division 2. Volunteers as still needed to repair the signs for Division 1, 3, and 4.
New Business
- The board voted to implement the late fees and interest on 2017 dues, as set in the CC&Rs and Bylaws.
- The landscape committee will schedule the annual maintenance on the stairs in Division 4 and the annual maintenance on the detention pond.
- The board will prepare for the October general meeting.
Review of Action Items:
- Arborist committee will obtain bids from tree services on removal of trees listed in the 2016 report.
- Treasurer will send out Past Due notices to delinquent homeowners.
- Members will prepare a letters to homeowners on rules and regulations.
- Landscaping committee will schedule annual maintenance on stairs and detention pond.
- Landscaping committee will work with landscaper on removal of dead bush, and pruning in Division 1.
- Member assigned to schedule meeting room for September and October meetings.
- New committee will begin a neighborhood Facebook group to increase homeowner involvement.
- Members are asked to review and share HOA accomplishments.
Next Meeting:
- The next meeting is scheduled for August 16th.
Adjourn
- The meeting was adjourned at 8:33 p.m.