Date: May 17, 2017
Location: Mukilteo City Hall Council Chambers
The Meeting was called to order at 7:00 p.m. by the board president. The president distributed the meeting agenda which was reviewed by approved as written by the board members. The minutes from the March board meeting were reviewed and approved as written. The board president then opened the floor for member forum. However, no members asked to speak.
Reports
- Treasurer:
- Copies of the May treasurer’s report, the April bank statement, and the budget comparison were distributed.
- Board president verified that the checkbook and savings book balances matched the totals listed in the May report.
- Members discussed budget, expenses, and dues payments.
- Landscape Committee:
- Committee chairman reported on work done to date, and updated members upcoming plans.
- Architectural Control Committee:
- New members were absent from this meeting
- One homeowner’s request for re-painting home had been approved since last meeting.
- Suggestion was made for new ACC board to update the application form with the desired effect to remove ambiguous language.
- Arborist Committee:
- Committee accompanied county officials on inspection of hazardous trees. However, county failed to contact us regarding results.
- Committee sent follow-up emails and was told that approval letter should be sent.
- Once in hand, committee will begin process of obtaining bids for tree removal
- Secretary:
- Board secretary has followed up with the county about the sidewalk issues along the entrance to Division 2. The county had repaired the sidewalk in Division 4 (by the school bus stop), but failed to address this area. Members suggested that this may be an ADA issue since there are 2 residents who are in wheelchairs and cannot access these areas.
Old Business
- Board members gave updates on the Rules and Regulations that they were able to obtain from surrounding neighborhoods.
- Other neighborhoods that will be contacted for the next meeting: Picnic Point, Mill Creek, Wingate, and Woodsound.
New Business
- Board will research possible rules and regulations of nearby neighborhoods
- Secretary will draft and informative letter to homeowners asking for input about possible new rules and regulations. All board members will give their opinion via email before next meeting.
- Treasurer will draft and mail friendly reminder letter for any unpaid 2017 dues. A motion was approved for the expenses involved with this mailing.
- Homeowner shared her concern about the state of the entryway signs. Volunteers are needed to repair and restore these signs. One board member volunteered her husband to repair the sign in Division 1. A second board member volunteered to restore the sign in Division 2.
- A reminder was made that all homeowner concerns need to be sent to the HOA via the website email or the Box address.
Review of Action Items
- Board members were reminded of their assignments to contact neighboring HOAs regarding their Rules and Regulations
- Secretary will make a list of the contact email addresses for the next meeting. This will include on new ACC members.
- Treasurer will mail friendly reminder letters to members.
Next Meeting – The next meeting is scheduled for June 21. The room will be reserved by member-at-large.
Adjourn – The meeting was adjourned at 7:55 p.m.