Regatta Estates Home Owners Association
Board of Directors Meeting
December 10, 2014
Mukilteo City Hall
Meeting called to order at 7:05 PM
Mintues from REHOA board meeting on 11_24_14 approved
Introduction of members and homeowner forum. Previous board president lobbied to maintain relationship with current management company, then exited the meeting.
Representative from management company stated that rules were currently in the process of being drafted.
Bid for tree removal recently attained was reviewed. Discussion ensued on whether it is the HOA’s responsibility to cover such expenses, with detail on what are limiting factors (property lines, whether the tree is dead, etc.). It was agreed that an additional bid would be worth acquiring.
Mailbox repair issue discussed. The question as to whether it was USPS responsibility or that of the HOA.
Question on records from previous board addressed. Before leaving this meeting, the previous president stated that he had given everything to the management company. However, the management company representative disputed this, saying she does not know where the old account information is, and that her company does not have need for such documentation.
Board Presidend confirms that the board will be terminating the contract with the current management company. March 1, 2015 listed as the last day of working relationship. Management company representative recommends to the board to become member of CAI (Community Associations Incorporated). She also informs board that the reserve study is required because of the contract that was signed on April 30, 2014 by the previous board president. She advises to move forward with the study, as the cost is already partially paid. To break the contract would mean the board lose the other half of the cost.
Board President proposes a motion to cancel the contract with the management company. A roll-call vote followed and all present vote in favor. Motion passed.
Website and lasndscaping contracts are reviewed. Discussion of notice needed for termination of landscaping contract (30 days). Board also agreed that it will terminate the website contract introduced by the management company, with the note that homeowners must be notified that it will be terminated. Motion to cancel website contract as of 1-1-15 is approved.
Board opts to not have management company perform any additional manager inspections.
On the topic of updating the signers list, the management company representative stated that the list was up to date. However, the current Board treasurer stated that he has met with a representative of BECU and she confirmed that the account signers had not been updated since 2013.
Motion was proposed to change address of association mailbox. Motion was approved. Management company was notified. Board requested that the management company process check to the new mail service.
Management company representative confirmed that the Annual Report filing had been completed with the Secretary of State. She also stated that she will reach out to the previous board to obtain documents and records.
Non-board members were dismissed from meeting. Board continued with an executive session.
Delinquencies are discussed, with the largest for $1488.00. Question over whether the home this is linked to was sold in a person-to-person sale, or through a bank sale.
Board agreed that a late fee going back sixteen months would not be waived. Further interest will not be applied. Motion was approved.
Board discussed need to cancel mailer for the $483.50 dues for 2015. Board agrees that, if the mailer cannot be cancelled, that a notice of void must be mailed out, followed by a notice for the 2015 budget6 meeting.
Meeting adjourned at 9:13 PM