On September 14, 2016, the board of directors met in the Mukilteo City Hall council chambers. The meeting was called to order at 7:05 p.m. The minutes from the August meeting were approved as written. No homeowners wished to speak. As a result, the homeowner forum was closed without any further comments.
Treasurer’s Report – Copies of the September Treasurer’s report, August bank statement, and the September budget comparison were distributed and reviewed. A member-at-large confirmed that the register and report balances were the same. The delinquency report was reviewed, and plans for late letters were discussed.
Landscaping Committee Report – The committee reported on the mowing of the common areas, and the cleanup of the area inside and outside the detention pond fence. The board ducussed future landscaping jobs, including fall cleanup of leaves and maintenance on Tract 993.
Architectural Control Committee Report – Committed reviewed and approved two paint requests. Both jobs have been completed. One board member asked if roofing replacement required an ACC form submission. A second board member directed the group to the ACCs. In particular, the section that discusses jobs that are pre-approved.
Arborist Committee Report – Committee emailed Snohomish County PDS to again request permission to cut trees that were labelled as “hazardous” by the January arborist report. On August 9th, the HOA received a response from the PDS that they would be reviewing our documents and that they should be back in touch with us in a day or two. As of September 14th, they have not responded.
Action Items from Previous Board Meeting
- Document Request – Documents requested by previous owner were delivered. Previous owner signed document acknowledging receipt. However, there was no confirmation that the documents were sent on to the new owners.
- Trailer complaint – The HOA had received multiple complaints regarding two trailers parked in a driveway. On August 8th, certified letters were sent to the homeowner informing them that this is a violation of the CC&Rs. Both trailers have now been removed.
New Business
- Insurance – The HOA has a new representative. The board discussed coverages, including updating the declarations on common property: fences, entry signs, mailbox CBUs, stairs and hand-rails, detention pond and fencing. The representative also requested a current list of the board members.
- Task dispersal – Members discussed “sharing the wealth” when it came to board tasks. A member at large volunteered to handle reserving the meeting room and picking up the key. Members also discussed the need for a new secretary. This was tabled until the election of new officers in November.
- General Meeting – Members discussed the need to send out announcements of the annual meeting. It was pointed out that the RCWs and the REHOA bylaws both specify a timeline for the announcement. Members also discussed the reports and presentations, as well as who was going to stay on the board for 2017.
- New CC&R violation – The HOA has received two complaints of CC&R violations. One regarding a boat parked in a driveway. The second involves a car parked on the street that has not moved in two weeks. The board will send the appropriate letters to these homeowners.
Review
- The Action Items were reviewed.
- The date for the December board meeting was scheduled.
Meeting adjourned at 8:00 p.m.