Meeting held at Mukilteo City Hall council chambers on June 18, 2015. Meeting called to order at 7:02 p.m.
Minutes from the May 20 board meeting approved.
Homeowner Forum: Homeowner from Division 1 voiced concerns about the lack of an architectural control committee, citing an excessing number of cars parked in Division 1, questionable paint colors for homes. Homeowner stated that he did not want the neighborhood turning into a “junkyard.” He inquired about the proper protocols. More specifically on the parking concern, he believes there is more than one family living in a single home in Division 1, and has observed how the No Parking signs in the cul-de-sac have disappeared. It is mentioned that perhaps the best way to approach this issue is by noting it is a fire concern, as well as a significant obstruction for the garbage trucks. It is agreed that the county needs to be contacted about the missing signs.
The question of whether the board should send a “blanket” letter to all homeowners, regarding parking, animal control, yard up-keep and paint etiquette is raised. Additionally, the notion of potentially putting parking notices up in Division 1 specifically for the garbage truck concern is discussed (but not finalized).
All in attendance agree that the blanket letter should remind owners that in order to submit a new paint color, they should email the ACC control via the HOA address or email account. The proposed letter should reiterate that all the rules regarding parking, expectations for yards, pet noise, etc. are universal and require everyone to abide by them for the mutual benefit of all. The board agrees that it will draft a letter to all homeowners, while the individual homeowners agreed to contact individual agencies about parking and animal control.
The homeowner also mentions concerns about noise, odors, and rodents in a nearby house. The board requested that he contact Animal Control directly, documenting his concerns (with photos). The board also feels it is necessary to contact the owner (landlord) of this home to inform them of suspicions that more than one family is dwelling in his home, that dogs are creating excessive odors and noise, and dog waste is attracting rodents.
The board asked the homeowner if he would like to head the ACC, to which he accepted.
Another homeowner reported concerns about trees on the adjacent common area (tract 987) to his property. He was asked to point out the tree so the board can acquire bids to remove or prune the trees. He also has a fence inquiry and was directed to the options for companies to acquire bid and how to submit them to the board.
The board voted to invite the alternative board member (elected at the 2014 general meeting) to take an open position on the board. The secretary stated that he would contact this member.
Treasurer Report: Treasurer distributed copies of the June treasurer’s report, the May bank statement, and the budget comparison report. Current balances on the passbooks were verified. Late dues and lien concerns are discussed, noting that two homes should have had liens applied last year. The intent to lien letters have been drawn up, and a motion to approve send said letters is approved at 8:22 p.m. A motiong to approve the cost of contact a lawyer to file the liens was approved at 8:29 p.m.
Old Business
Fences: Two new fences adjacent to Picnic Point Rd have been completed.
Tree Issues: The insurance company reviewed the current REHOA policy for removing trees. They stated that they feel the current policy in place does not leave the HOA exposed.
New Business
Treasurer requests approval for expense to purchase dirt to fill tire tracks made on Tract 986. Former landscaping company submitted a bid of $750 to perform this repair. Treasurer felt that sufficient dirt could be purchased for approximately $50. Motion approved at 8:24 p.m.
Treasurer requested approval to consult an arborist about current “at risk” trees. Approved at 8:28 p.m.
Meeting adjourned at 8:32 p.m.