Held at Mukilteo City Hall (Community Room) on March 25, 2015
Meeting called to order at 7:05 pm. Minutes from February 11 meeting were review, updated, and approved.
Treasurer distributed copies of March treasurer report showing all accounts, all checking and savings activity, as well as any outstanding checks. Check book and savings book balances were reviewed and confirmed. Treasurer also distributed budget analysis form, showing all line item activity for 2015: invoiced amounts, budget amounts, amount remaining for that line item, as well as all revenue, and the number of homes involved.
Landscape Committee: Board has approved the payments for March, April and May, but has also voted to terminate of the current landscaping contract. Members will research replacement companies and board will decide on vendor for remainder of 2015.
Association taxes for 2014 have been filed. Treasurer passed around copies of the 2013 and 2014 1120-H forms and noted that this form must be filed before March 15 each year. While rather straight forward, it was pointed out that accurate and verifiable records of revenue and spending are required.
Fence Replacement: Secretary reported that two homeowners are currently obtaining bids to have their fences replaced. Board discussed how to handle and approved these requests, as well as how to make payments to these homeowners once the job is completed.
Tree issues: Board reviewed the current policy for cutting trees on REHOA property. In addition to the need for contacting an arborist, it was pointed out that these tracts may be Native Growth Protection Areas. As such, approval for cutting is required from the county. Several questions were brought up as to determining ownership of trees, health of trees, as well as how to handle requests to trim trees that are not dead or dangerous. It was suggested that we need to get these questions answered by the county, our insurance company, and our lawyer. Members will forward a list of questions to the board president before the next meeting. Questions about how to handle non-REHOA trees will also be included.
Board member volunteered to research who to contact with Snohomish County regarding damage to sidewalks.
Board reviewed upcoming calendar and elected meeting dates for next meeting. Treasurer will check with Mukilteo City Hall to confirm availability of meeting room and email all board members.
Meeting adjourned at 8:30 pm.