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May 2013 Board Meeting Minutes

REHOA Meeting Minutes – May Board Meeting

 

Date:  May 16, 2013

Location:  Online

Treasurer’s Report:

  1. Copies of the May Treasurer’s Report, the most recent bank statement (April 30, 2013), and the Budget Analysis were distributed.
  2. 2013 Dues Report:  Dues have been received and deposited from 57 homeowners.
  3. A “reminder letter” was discussed for mailing in early June.  Copies of a rough draft were distributed for review.

 Bank Signers:

  1. We met with Tina at BECU and have updated the list of signers on the REHOA accounts.
  2. Procedure was documented to REHOA records so that we will be better able to make changes in the future.
  3. Treasurer was added as an agent to the accounts.  This will allow the treasurer to transfer funds between existing REHOA accounts and to request account balances.
  4. Treasurer is not allowed to be a signer.  This insures dual control on association accounts.

Online Banking:

  1. Treasurer pointed out that online banking would negate dual control on REHOA accounts.  A motion was proposed to prohibit online banking on all REHOA accounts.  Motion passed.
  2. Tina at BECU outlined procedure:  The REHOA would need to supply BECU with a copy of the minutes showing approval of this action.  In addition, we would need to supply BECU with a letter requesting this action.  The letter would need to be signed by all authorized account signers.

Association Website:

  1. We secured the domain name (regattaestates.com) and web-hosting (for two years) at a special price.  We are documenting procedure for future payments so that we continue to hold the rights to the domain name, and to insure that the site remains active.
  2. Site is up and documents are being routinely added.  Board will be discussing additions to the site.

Fence Replacement:

  1. Two homes have completed fence replacement in 2013.
  2. Three additional homes have bids from fence replacement companies, and may be submitting requests to REHOA.
  3. Past president had personally handled requests.  Board will be discussing the process at the June meeting, and establish how we want to go forward.

 

Next Meeting:  June 8, 2013, at Mukilteo City Hall