Meeting was held at Mukilteo City Hall council chambers on Wednesday, May 4. Meeting was call to order at 7:00 p.m. The minutes from the March board meeting were approved as written.
Treasurer Report – Treasurer distributed copies of the May treasurers report, along with a copy of the March bank statement. (The April statement has yet to arrive in our mail.) A member-at-large confirmed that the register balances for both the checking and the savings account were the same as those on the report. Copies of the 2016 budget comparison were distributed and reviewed. The delinquency report was reviewed. After meeting with our bank representative, former signers have been removed and the new vice-president has been added as an authorized signer.
Landscaping Committee – The committee reported that the second mowing and trimming of the common areas along Picnic Point Rd was completed. The committee will be contacting the landscaper to schedule the next mowing, as well as the maintenance on the stairs and the detention pond.
Architectural Control Committee – Committee reviewed one application for the removal of an existing rockery and the installation of a block retaining wall and stairs. Homeowner had obtained signatures of neighbors indicating that they approved of his project and the timeline was consistent with the REHOA Architectural Controls. Committee voted to approve application, and a letter will be sent to the homeowner.
Arborist Committee – The committee contacted Howard Knight of Snohomish County PDS on 3/04/16 and sent him an electronic copy of the 2016 arborist report. When no response was received, a second email was sent on 03/21/16. Again, no response. A phone message was left on 4/1/16 asking Mr. Knight to confirm that he had received the report and asking for a timeline. Again, there was no response. The Arborist Committee called Planning and Development services on 04/18/16, and we were able to leave a voice message with Michael Braaten, senior site inspector for Snohomish County. He returned our call on 4/21/16, and we were able to send him another copy of the report. Via email, he confirmed that he had received it, and said that he would try to have an answer in the next day or two. On April 27, we received an email from Mr. Braaten that said he had discussed this with Randy Sleight (Snohomish County chief engineering officer). Mr. Braaten went on to say that “It was my understanding from the discussion Randy and I had that Snohomish County would not endorse the removal of any trees at this time due to pending Litigation on some adjourning parcels. The arborist committee contacted the REHOA lawyer regarding our next course of action.
Action Items from Previous Board Meeting
Parking – Board reviewed on-going parking problem in Division 1 and Division 4. Board member from Division 1 discussed safety issue related to the parking at the bottom of 133rd and speeding by a young driver.
CC&Rs – A reminder letter had been sent to all homeowners in March. Since the date of this letter, two small trailers have been removed from driveways. In addition, a homeowner who purchased a boat installed a “break-away” trailer hitch, and is storing the boat in his garage. However, a second boat remains parked in driveway in Division 1, and board voted to send this homeowner a violation letter.
Development news – The Hearing Examiner has delayed announcing the results on the planned development adjoining our area. Currently, his report is approximately 80 pages and is not complete. The PPPC could not determine if this was good news or not. The report now is anticipated around May 20th.
NextDoor.com – The HOA had been contacted by a homeowner from another development regarding this site. Emails have been sent to an HOA member who is the site administrator for this area.
New Business
Annual HOA dues – Board reviewed the annual dues payments and approved the expenses for a reminder letter.
Property lien – Board also approved the placing of a lien against the one homeowner who was delinquent for multiple years.
Board approved the writing of a violation letter against homeowner who continues to have a boat parked in their driveway.
Fence Replacement Policy – The board approved the re-writing of the fence replacement policy to include the mandatory replacement of the support posts.
Board reviewed action items approved during meeting, and scheduled a date for the next meeting.
Meeting adjourned at 8:00 p.m.