Meeting held in the Mukilteo City Hall council Chambers on August 26, 2015. Meeting called to order at 7:04 p.m.
Minutes from July board meeting were reviewed. A typo was corrected, and the minutes were approved.
Reports –
Treasurer distributed copies of the monthly treasurer report, the July bank statement, and the budget comparison. Member-at-large verified the checking and savings book registers. Treasurer pointed out that recent mailing resulted in 5 delinquent homeowner sending in their payments. Signatures were obtained on a check to cover the cost of printing reminder letters.
Old Business
Picnic Point Preservation Committee – Regatta Estates HOA received a “Thank you” note from Emily Mydynski.
Detention Pond – annual maintenance was completed by Terrestrial Landscaping. Maintenance was skipped by management company in 2014. Board members who inspected site reported that it is the best that it has ever looked. Terrestrial Landscaping reported that they were able to clear more since the water level was down. They recommended that future work be scheduled for late summer each year. Treasurer created a spread sheet showing maintenance activity each year since 2008, and checking off maintenance projects demanded in 2008 letter from Snohomish County Public Works – Surface Water Management Department.
Brush Clearing on Tract 993 – previously done by tree companies. However, one of these companies mentioned that they are booked with tree removal, and have little time remaining for brush removal projects. Job was done by Brush Monster. They brought in a small Kabota backhoe with a brush cutting attachment. Unfortunately, their tractor can not be used on hills, only flat ground (such as along Picnic Point Rd). Treasurer pointed out that cost from Brush Monster was far less than previous contracts, and recommended that they be contacted directly for future jobs. Contact information for Brush Monster available on the receipt (which is on file in our records.
Tree Trimming on Tract 987 – per request from three homeowners, five trees were trimmed. Treasurer pointed out that most tracts along Picnic Point Rd are not labeled as NG/WHPA (Native Growth/Wildlife Habitat Protection Areas). Service performed by Kenny Tree Service
Mowing of the common areas – Done by Terrestrial Landscaping. Currently, REHOA does not have a contract for mowing, but rather will hire this landscaper on an individual job basis. The advantage of this is that we can set the time interval between mowing, and can skip mowing during the dry season. One homeowner in Division 5 requested that we include part of his property in the mowing. Board members pointed out that we were only mowing common areas and not privately owned grass areas. Homeowner also requested that the flower beds be trimmed. Board members pointed out that this contract was for mowing only, and that the all flower beds would be part of the next job.
Brush cleaing around stairs – Tract 995 – Also done by Terrestrial Landscaping.
Baseline Arborist report – Treasurer met with Jennifer Wells of Washington Tree Experts on 8/12/15, and drove around the 6 common areas. We requested a bid for a baseline report. Bid was received on 8/18/15, and was sent out to the rest of the board. Board approved expense and Wash. Tree Experts were commissioned to perform the study. The study will be done on September 15th and 16th, and we should have the report by the following week.
New Business –
ACC request from Lot #72 – New owner sent email requesting permission to build a decorative metal fence on the front of his property, and permission to stain the new fence that separates his property from Picnic Point Rd. ACC rules do permit a front fence as long as it is four feet or less in height. Rules specifically mention that wire and chain link fences are not allowed, except for pet enclosures. Currently, there are not directions as to staining fences. Board secretary offered to check with building contractors to determine what treatments may enhance the fences.
Lot 23 – Treasurer contacted our lawyer to see if there was any legal action the neighbors or the HOA could take. He replied that only the legal owners could take any action, and that they were not required to do so. However, if we can locate the bank holding the mortgage, we could contact them and ask them to replace the locks. The treasurer reached out to a friend to see if they could assist us in determining the bank holding the mortgage.
2015 General Meeting – Treasurer has requested the Mukilteo City Hall council chambers for a November meeting. According to REHOA bylaws, notice of meeting needs to be sent to all homeowners at least 20 days prior to that date. Board members were asked to determine if they would continue their presence on the board. REHOA Bylaws direct that half of the members should remain for the next year, to insure continuity on board. The other half of the board membership is to be elected from the remaining HOA membership, including anyone who was on this year’s board.
Next board meeting – Board reviewed the calendar and suggested October 7th for the next meeting. The treasurer will check on availability.
Meeting adjourned at 8:20 p.m.