February 2021 Board Meeting

Date: February 4, 2021 Location: Online via Zoom Time: 6:30 p.m.

Board members signed in early and there was a short period to exchange greetings and to catch up. The meeting was called to order by the Board President at 6:30 p.m.

Homeowner Forum: No homeowner asked to speak.

Reports

  1. Treasurer’s Report: The treasurer had emailed all board members copies of the February treasurer’s report, the latest bank statement, and the 2021 budget comparison report. The vice president also received scans of the check book register and the savings book register, and she was able to confirm that the report coincided with the amounts shown on the registers. The treasurer also listed the total dues payments for 2020, and showed a report on how the year compared to previous years.
  2. Landscaping Committee: No current projects at this time. The landscape committee expects mowing and entryway cleanup to resume in April.
  3. Architectural Control Committee: While most projects are awaiting warmer weather, the committee has received two applications for roof replacement. Both were approved. The committee recommends that homeowners continue to follow the normal application procedure. This is a great way to inform your neighbors of your projects, and gives them advance notice of the possibility of additional vehicles on the streets.
  4. Arborist Committee: The committee re-sent the application for removal of hazardous trees to Snohomish County PDS. While the committee requested a confirmation that the county had received the request, there has been no response. The committee will resend.
  5. Secretary: The secretary had received request from a company working for Alderwood Water and Wastewater. They wanted to inspect the sewer lines running though HOA common areas. The secretary contacted Bill Lider (Sno-King Watershed Council) and then emailed the company with the HOA approval of their request. The secretary also sent letters to homeowners who were likely to see the inspectors on the adjoining tracts.

Old Business

  1. 2021 REHOA Dues Mailing – Treasurer reported that he had updated the account ledgers and mailing labels. While most homeowners received the standard renewal letters, special letters were sent to homeonwers who remain delinquent in their dues. Special letters were also sent to homeowners who had re-paid their 2021 dues, a homeowner who had paid too much in 2020. three homes that were sold and had the 2021 dues covered during escrow, and new homowners who were receiving their first REHOA dues notice. The letters were placed in the mail on January 21st and were delivered on January 23rd. Thirteen 2021 dues payments have been received.
  2. Bank Signers – The treasurer reported that they had been in contact with the HOA bank, and received recommendations on the forms that needed to be completed, and information on how to schedule a meeting the bank. While most forms have been completed, the treasurer needs one additional signature. Arrangements were made to complete that form.
  3. REHOA Attorney – The board contacted the HOA attorney on how to respond to two questions from real estate and finance companies. After reviewing the RCWs and the REHOA Declarations, the attorney advised the HOA on how to respond to these questions in the future.

New Business

  1. Scoop signs – While most pet owners do clean up after their pets, the board has received complaints that a few are not. Feces is being left on the sidewalks and common areas, as well as the grass and flower beds of private homes. The landscaper has also commented about the excessive amounts of feces on the mowed areas along Picnic Point Rd. The board agreed to look into placing reminder signs.
  2. Yard and sidewalk maintenance – A few homes are not taking card of their grass and trees. It was suggested that a reminder letter be sent, including information on liability issues for homeowners who fail to maintain their properties.
  3. New member meeting – It was proposed that an introductory meeting be held specificall for new members.

Review of Action Items

  1. Arborist Committee will continue to work to obtain approval from the county.
  2. A board member will research info on obtaining and placing signage requesting that dog owners pick up after their animals.
  3. The secretary will research information on availability and costs for a new member meeting
  4. A board member will update the REHOA website with meeting information.

Next Meeting: Thursday, April 15th. The meeting will start at 6:30 p.m., and will be online.

Adjournment: Meeting adjourned at 7:15 p.m.

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