February 2013 Board Meeting Minutes

REHOA Meeting Minutes – February Board Meeting


Date:  February 20, 2013

Location:  Online


Treasurer’s Report:

  1. Copies of the monthly Treasurer’s Report, the most recent bank statement (January 31, 2013), and the Budget Analysis were distributed.
  2. 2013 dues have been received and deposited from 11 homeowners.
  3. One 2012 dues payment was received.  This payment included the late fee and interest, and was entered into the Budget Analysis statement as “Other Revenue.”


Dues Letters for 2013:

  1. Dues letters were sent out to homeowners on January 23rd.
  2. Personalized letters were sent out to homeowners who owed from previous years.  These letters had a breakdown of the total owed:  dues, late fees and interest.
  3. Three letters were returned, marked by the Post Office as “Unclaimed, unable to deliver.”  They had been addressed to the names of record with the Snohomish County Auditor’s website.  Letters were resent and addressed to Regatta Estates Homeowner.


Cleanup of Entryways:

  1. Our landscaping company will be cleaning the division entrances in March.
  2. Trees along sidewalks need trimming.  Request will be forwarded to landscaper.
  3. Suggestion was made to have service performed three times a year, versus one big cleanup. While still remaining within the budget, this would provide ongoing maintenance and a cleaner appearance.


Board of Directors Operations Manuals:

  1. Original manuals containing all the REHOA documents, lists and maps had been distributed to all board members.
  2. Request was made to update and replace manuals.  This was approved by all board members.


Subjects for Discussion at Next Meeting:

  1. Five-Year Plan
  2. Landscaping
  3. REHOA website
  4. Updating the list of signers on accounts
  5. New board members







Paine Field Aviation Day – May 18th

The 2013 airshow seasaon will kick-off this Saturday with the 18th annual Paine Field Aviation Day.  There will be a food and fund drive to support Northwest Harvest.  The local firefighters are sponsoring a 5K Run/Walk, as well as the Burn Center Charity Pancake Breakfast at the Paine Field Fire Department.  Vintage planes and cars will be on disiplay.  In addition, there will be flights throughout the day by aircraft from the Flying Heritage Collection and from the Historic Flight Foundation.  Visit for more details.


January 2013 Budget Meeting Minutes

Location:  Mukilteo City Hall

Date:  January 12, 2013


Minutes from previous meeting were reviewed and approved.


Treasurer’s Report:

  1. Treasurers distributed copies of the January treasurer’s report, the December 31, 2012 bank statement, the final 2012 budget analysis.
  2. Bank statement balances and register balances were verified.
  3. Past Due Report was reviewed and discussed.
  4. Carry-forward funds (allocated for fence replacement and detention system maintenance) were discussed.  A proposal was made to transfer these funds from checking to savings.  This proposal passed unanimously.


2013 Budget:

  1. A budget worksheet was distributed to all members.  This included the totals from the Budget Analysis  for 2008 through 2012.
  2. Individual line items were discussed, and amounts adjusted.
  3. A proposal was made to accept the revised budget.  This proposal passed unanimously.
  4. A proposal was made to have the annual HOA dues remain at $250.00 for 2013.  This proposal passed unanimously.


2013 Dues:

  1.  The treasurer will prepare a 2013 dues letter and mail them.
  2. A proposal was made to authorize the treasurer to purchase stamps and office supplies for this mailing.  The proposal passed unanimously.


2013 Projects:

  1. A tree near at the entrance to Division 4 is damaging the side walk.  The sidewalk is the property of Snohomish County.  While the tree has been removed, the stump remains.  It is proposed that the association look into removal of the stump and resetting the sidewalk.  Snohomish County needs to be contacted.
  2. While trees on the Division 2 side of Picnic Point Rd have been removed, the trees and brush in front of the detention pond remain.  Clean-up of this area was discussed.
  3. Entry to Division 1 has grass growing over the sidewalk and needs to be trimmed.
  4. Cul-de-sacs in Divisions 1, 2, and 4 have areas that are not being maintained by the homeowners.  Cleanup of these areas was discussed.
  5. It is priority that we re-establish our website.  It is proposed that the former webmaster be contacted for details on site and domain name.
  6. It was proposed that a newsletter be composed and distributed.  This will be discussed further at the next meeting.
  7. It is proposed that a new Five-Year Plan be adopted.  This will be the focus in one of the upcoming meetings.


2013 Meetings:

  1.  Potential meeting dates for the year were discussed.  Members will be notified of the dates.

Post Office Food Drive

Your local Postal Carriers will be collecting food on Saturday, May 11.  Please have your donations at your local mailbox unit before 9:00 a.m.